Streamlining Job Onboarding with Portals: A Game-Changer for Print Services
Job onboarding in the print industry is often a cumbersome and time-consuming process, plagued by scattered files, delayed orders, and quality checks that add unnecessary stress. However, the emergence of online portals is transforming this chaotic workflow into a streamlined, efficient, and automated system. Here’s how portals are revolutionizing job onboarding for print services and why they’re a win for both customers and production teams.
What is a Portal?
A portal is an online platform that serves as a centralized hub for customers to order and manage their print jobs. Instead of relying on endless email chains or phone calls for quotes and updates, users can log in, select a template, input their details, and place their order seamlessly. This eliminates the back-and-forth and ensures a smoother process from start to finish.
How Does a Portal Work?
Portals simplify the ordering process by offering pre-approved templates for various print products, such as business cards, brochures, and posters. Customers can log in, customize their chosen template with specific details like names, contact information, or images, and submit the job directly to the printer. The printer then handles the rest, from processing and printing to shipping, often with minimal manual intervention.
For example, an employee needing new business cards can log into the portal, input their details, and place an order. Since the templates are pre-approved, there’s no risk of violating brand guidelines. This process eliminates the hassle traditionally associated with print job onboarding.
Why is Job Onboarding Such a Pain?
The onboarding process is frequently the most labor-intensive part of print production. It’s often manual, slow, and filled with repetitive tasks that consume valuable time and erode profit margins. Common issues include chasing missing files, verifying artwork meets print standards, and determining who needs to take action. Studies show that up to 50% of the time spent on a print job occurs before it even reaches the press. This is time that can’t be billed to the customer, making it both costly and frustrating for print service providers.
Four Ways Portals Simplify Job Onboarding
Portals aren’t just a convenience for customers—they’re a significant benefit for production teams as well. Here’s how they address common pain points:
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Brand Consistency
Pre-approved templates ensure that all orders adhere to brand guidelines, eliminating the risk of unauthorized changes or branding breaches. -
Streamlined Job Onboarding
Everything from ordering to approval happens in one place, reducing manual processes and saving time. -
Quality Control and Reduced Errors
Automation ensures that jobs are submitted correctly the first time, minimizing mistakes and costly reprints. - Accessibility for Remote Teams
Portals can be accessed from anywhere with an internet connection, making them ideal for customers with remote teams, multiple locations, or franchisees.
The Future of Job Onboarding: Streamlined and Automated
For print service providers looking to reduce the time and effort spent on job onboarding, web-to-print portals offer a practical solution. They empower print buyers to place their own orders while maintaining control over quality and consistency. This not only enhances efficiency but also helps printers stay competitive in a rapidly evolving industry.
See It in Action: Join Our Webinar
Curious to see how portals can transform your job onboarding process? Join us on May 27th at 4 pm CET for a live webinar where we’ll explore the benefits of portals and automation in detail. We’ll discuss the challenges of job onboarding, demonstrate how portals streamline the process, and share real-world examples of successful implementations.
Register for the webinar here to see how portals can eliminate onboarding headaches and bring efficiency to your print workflow.
With portals, it’s time to say goodbye to the chaos of traditional job onboarding and embrace a faster, smoother, and more automated future.
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